Payroll software has become an essential tool for companies in Malaysia to manage their employee compensation, deductions, and taxes efficiently.
With a range of payroll software options available in the market, it can be challenging to find the right solution for your business.
Therefore, we have researched and compiled this list of the 15 best payroll software in Malaysia.
The 15 Best Payroll Software in Malaysia
Without further ado, here are some of the best payroll software in Malaysia, in no particular order.
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1. Swingvy
Swingvy has one of the best payroll software in Malaysia. It is fast, accurate, and comes with Xero integration for additional efficiency. The software automatically calculates EPF, SOCSO, EIS, HRDF, and PCB contributions. It also supports local bank GIRO for ease of salary payment and statutory electronic contributions.
In case of any payroll mistake, you can correct it with the “revert payroll” feature without having to reprocess it again. It also generates payroll reports for payroll history, tax payments, bank transactions, and others.
With Swingvy’s payroll system, it takes less than 10 minutes to run payroll and generate the payslip. It features multiple pay runs to allow you to run as many ad hoc payrolls as required in addition to monthly and mid-month payrolls.
Service Highlights
- Free demo and outstanding customer service.
- LHDN-certified, and automatically files all taxes.
- Comes with automated interactive emails to notify employees of payments.
- Allows employees to get access to past payslips, payment details, and the EA form.
Services/Products: HR Hub, Leave, Time, Claims, Payroll, Mobile, Xero Integration, PSG Grant.
Website: https://www.swingvy.com/my/home
Email: [email protected]
2. HR2easy
HR2easy is an excellent platform for sourcing effective HR and payroll systems. It has several features that help ensure easy management of employee information in an integrated manner. With its mobile apps, you have all the HR tools you require to improve your employees’ work experiences at your fingertips.
They offer comprehensive payroll outsourcing services with experienced professionals and highly-rated software. Their payroll experts ensure that the payroll processing is accurate and reliable.
H2reasy Smart HR and Leave Management System automatically calculate planned leaves, sick leaves, vacations, and others. They also have an online attendance management system that tracks, manages, and reports real-time employee timings with shifts, weekends, and overtime.
Service Highlights
- Provide quick and error-free online employee payroll services.
- Offer iOS and Android apps to ensure ease of access.
- Effectively eliminates payroll paperwork.
Services/Products: Payroll Management, Leave Management, Travel Management, Employee Self Service, Tax Deductions, HR Process Automation, HR Analysis.
Website: https://www.hr2eazy.com/
Contact: +603-2242 4024 Email: [email protected]
3. Ramco Systems
Ramco Systems provides its customers with global payroll software that can be deployed on-cloud, on-premise, or as a managed service offering. With this payroll software, you can streamline your payroll tasks so that you can truly focus on other aspects of your business.
Since it is global payroll software, you can pay all your employees the correct amount at the right time, no matter their location. It also allows you to overcome the issues of constant tax and regulatory changes in various countries.
The software is powered by artificial intelligence and machine learning, as well as equipped with a Net Pay Anomaly Detector to discover errors and ensure accuracy. It also reduces effort and saves a large amount of processing time.
Service Highlights
- Streamlines and automates payroll processes.
- Multi-lingual Employee Self Service (ESS) is available in English, Chinese, Bahasa Indonesia, Vietnamese, Thai, Japanese, Spanish, French, and Arabic.
- Compliant with standard practices across multiple continents.
- Prevent overpayment on your payroll.
Services/Products: Managed Payroll, Time and Attendance, Leave Management.
Website: https://www.ramco.com/en-my/products/payroll/
Contact: +603-2260 3978 Email: [email protected]
4. Golink – SQL Business Software
SQL Payroll Software is authorized and compliant with all the statutory bodies in Malaysia. It requires only a one-time payment for lifetime access and is trusted by over 250,000 companies.
The software is intuitive, easy to use, and allows you to complete payroll processing within 10 minutes. It also offers a wide variety of payslips formats. With only a few steps, you can generate the EA form and borang E.
With SQL Payroll Software, you can be sure that all transactions will be completely error-free.
Service Highlights
- Excellent tool for personal tax calculation.
- Accurate, error-free payroll processing.
- Reduces cost and time spent on doing payroll, which saves money.
Services/Products: Payroll Management, Leave Management, Employee Self Service, Tax Deductions.
Website: https://www.golink.com.my/
Contact: +6010-920 5819 Email: [email protected]
5. altHR
With altHR, you can digitalize your HR tasks to save time, effort, and money for your company. This platform allows you to manage your entire employee lifecycle on a single system for effective end-to-end management.
altHR is a fully integrated, compliant, and secure payroll system that helps simplify payroll processing. It offers complete control over payroll calculations, claims, and other important deductions. They are also fully compliant with LHDN.
Employees can easily access their leave balances and apply for their leave from anywhere and at any time. You can also digitally onboard your new employees by creating welcome videos, virtual tours, and to-do lists.
Service Highlights
- Free for the first 30 days after signing up.
- Stores and manages employee data securely in a centralized place.
- Seamlessly and accurately manages payroll calculations, reporting, and processing.
- Allows for regular employee evaluation sessions.
Services/Products: Leaves, Onboarding, Helpdesk, Expenses, Travel, Performance Management, Payroll Management.
Website: https://althr.my/
Email: [email protected]
6. Times Software
Times e-Payroll system is one of the best payroll systems in Malaysia. This is a web-based system that is built to improve productivity, efficiency, and reliability. It has several impressive payroll features that can be accessed with the click of a button.
It provides employees access to information from the simple data entry screen. There are over 100 standard and statutory payroll reports available to choose from. It also ensures bank reconciliation to prevent fraudulent checks.
Employees can view their EA form, pay history report, and other reports directly or have them sent to their email. They are also able to generate and view their payslips anytime and anywhere.
Service Highlights
- Secure, personalized, and ensures confidentiality.
- Focused on creating a paperless environment.
- Allows employees to store the previous month’s payslip.
Services/Products: Times Pay/HR, Times E-Payroll, Times Payslip, Times EA, Times HRIS, Times Timesheet, Times Leave, Times Claim, Times Appraisal, Times Training, Times Recruit, Times Mobile App.
Website: https://www.timesoft.com.my/
Contact: +603-9388 0090 Email: [email protected]
7. ActPay Payroll Software
The affordability and user-friendly interface of ActPay payroll software make it one of the best payroll solutions in Malaysia for small businesses and large companies. It offers fast processing, accurate calculations, and comprehensive reports.
Their SQL Payroll database ensures that data is correct and securely stored. For additional security, data and reports can be exported to Excel for formatting and processing.
With the ActPay Payroll Software, you can complete monthly payroll in only minutes. It allows you to deduct no-pay leave and be absent for half a day or a full day quickly and accurately.
Service Highlights
- Affordable with low annual license fees starting at RM250.
- There are no special installation requirements or database drivers to install.
- Features complete flexibility in printing and recalculating employee pay for any month.
- All payroll calculations are error-free and feature a complete money-back guarantee for wrong calculations.
Services/Products: Payroll Management, Statutory Salary Calculations, Overtime & Leave Calculations, Payroll Reporting & Export Files, Payroll Outsourcing.
Website: https://actpayroll.com/
Contact: +6018-971 6623 Email: [email protected]
8. GreatDay HR
GreatDay HR offers a one-stop solution to help manage every aspect of your employees’ lifecycle, ranging from attendance records to leave requests, payroll and tax calculations, and reimbursements. In order to ensure an excellent user experience, the GreatDay HR app is mobile-friendly. This guarantees a seamless experience for you and your team everywhere and every time.
It also makes it very easy to manage employee data since they can easily install the app from the Google Play Store or Apple App Store. For fraud-free attendance data, real-time is automatically applied for every check-in and check-out.
GreatDay is cloud-based, which means that data is immediately updated and integrated. They are trusted by thousands of companies and are passionate about supporting their clients on their journey to greatness.
Service Highlights
- Offer affordable yearly subscriptions, which helps to drive profits.
- Improves company-employee engagement.
- Eliminates tedious and time-consuming administrative work so that you can focus on growing your business.
- Ensures quick and accurate payroll calculation.
Services/Products: Core HRIS, Attendance, Payroll, e-Leave, Activity Recording, Claims, Employee Engagement, Performance.
Website: https://greatdayhr.com/en-my/
Contact: +603-7887 6791, +6012-759 0178 Email: [email protected]
9. flexHR
FlexHR is a cloud-based HR and payroll software solution designed to help companies in Malaysia manage their HR processes more efficiently. The software is designed to be user-friendly, flexible, customizable to meet the specific needs of your business, and can be accessed from any device with an internet connection.
The company behind flexHR is Visual Solutions, founded in 1992, it has over 30 years of experience in providing its customers with innovative workforce engagement and human capital management solutions. Their customer base includes more than 1,000 companies across Malaysia, Singapore, the Philippines, and Indonesia.
Visual Solutions’ products all have excellent user experiences and are mobile responsive. For customer service, their focus is building long-term customer relationships.
The company provides training and support to help customers get the most out of their software. Some key features of FlexHR include Payroll Management, Employee Self-Service, Compliance, Time and Attendance Tracking, Reporting and Analytics, and Integration.
Service Highlights
- Gather and analyze customer feedback to be able to serve them better.
- Helps to identify high-performing employees and plan for critical position succession.
- Ensures effective human resource management.
- Provides flexible infographic tools to give better insights into the business.
Services/Products: Business Analytics, Employee Self Service, Managing HR, Talent Retention, Workforce Improvement, Workforce Improvement, Workforce Performance, Workforce Engagement.
Website: https://www.reninnovation.com/
Contact: +603-7626 7768 Email: [email protected]
10. OfficeCentral
OfficeCentral is one of the best payroll software in Malaysia. It allows you to easily manage your staff’s payroll, track their allowances and deductions, process the monthly payroll, prepare reports, and submit statutory forms.
The implementation of OfficeCentral online payroll software has helped many clients increase productivity and reduce payroll processing time. They offer automated statutory contributions and reports to eliminate the stress of managing staff’s payroll.
The software allows you to offer different salary structures for staff, leads, and managers by simply associating the right calculation method and processing for each group of employees.
Service Highlights
- Automated calculations allow you to truly focus on business growth.
- Easily comply with statutory requirements by automating the calculations of statutory contributions such as EPF, SOCSO, EIS, Zakat, HRDF, and PCB.
- Allows you to manage your staff’s payroll information, including salary details, allowances, payment frequency, etc.
- Automatically generates a payslip for each employee.
Services/Products: Payroll Profiles Management, Unlimited Adjustments, Statutory Contributions, Payroll Slips, Simple Processing, Payroll Groups, Employee Self Service.
Website: https://www.officecentralcloud.com/Modules/Payroll
Contact: +603-2724 3826 Email: [email protected]
11. HReasily
HReasily is the one-stop HR software to automate your company’s payroll calculations. It also uses facial recognition technology to manage time, attendance, and schedule shifts.
HReasily is currently used by over 68,000 businesses. They are different from just another platform and are committed to serving as your HR management team. Their focus is to provide digital solutions to make your workflow easier and eliminate the possibility of human errors.
With their fully automated cloud-based system, you can take back your time and ease up on your stress. They are dedicated to taking care of all your HR needs, even the smallest ones.
Service Highlights
- Streamlined and digitalized system and a cloud-based platform to completely automate your HR process.
- Allow potential customers to request a demo to fully understand how HReasily works.
- Employees and employers have easy access to their information via the web or mobile app.
- A self-service platform that allows employees to apply for leaves and make claims, receive payslips, and clock in anytime, anywhere.
Services/Products: Payroll, Leave, Claims, Time & Attendance.
Website: https://hreasily.com/my/
Contact: +65-3165 8271 Email: [email protected]
12. OpensoftHR
OpensoftHR has helped thousands of companies streamline their office operations to free up time to focus on the growth of their business. This employee-first HR software has a wide range of products that help clients reduce workloads and empower employees.
Companies can process payroll in the cloud using the OpensoftHR Payroll software. It also integrates seamlessly with other HR data like claims, leave, and performance appraisals to automatically calculate and generate payslips for every employee.
You can use the Quick Data Entry Mode to quickly complete a payroll transaction with just a few clicks. The software also makes it easy to configure different salary components, payment formulas, and paydays for different groups of employees.
Service Highlights
- Fully compliant with statutory requirements.
- Allows employees to self-service all their HR-related matters from their desktop and mobile devices.
- Instantly generated key reports such as “monthly payroll” and “overtime payroll.”
- All payroll data is backed up automatically and securely for audit purposes.
Services/Products: Payroll Software, Leave Software, Claims Software, Appraisal Software, Time Attendance Software, Roster Software, Employee Self Service, Employee Management.
Website: https://www.opensofthr.com/
Contact: +65 6346 1511 Email: [email protected]
13. PayrollNinja
PayrollNinja is one of the best payroll systems in Malaysia. By simplifying navigation, this system aims to provide an excellent user interface and experience.
There are several features, including Employee Self Service (ESS) and Employee Basic Salary Management, which offer payroll lock, history revision, access to key reports, and government statutory reports. Employees will have their own personal logins, which grant them access to the ESS to view their payslips, apply for leaves, and submit claims.
With Payroll Ninja, you can be sure that you are in complete compliance with agencies of the Malaysian government, including EPF, SOSCO, EIS, LHDN, and HRDF. It also guarantees the security of employees’ data and offers access from any device, anytime, anywhere.
Service Highlights
- Helps to reduce workload by up to 80%.
- Easily and efficiently manage employee personal details.
- Processes employees’ monthly salaries in only a few seconds.
- Allows you to manage multiple accounts for different companies with a single sign-on.
Services/Products: Letter Generation, Document Storage, Loan Management, Employee Tracking, Claim Management.
Website: https://payrollninja.pro/
Contact: +603-8744 1965 Email: [email protected]
14. Paybun
Paybun is a cloud-based HR solution that offers an automated system to handle payroll, leave, and attendance in your company. It supports up to four payroll cycles and allows configurable formulas for quicker entries and accurate calculations.
Their payroll processing is a simple one-page interface that is easy to learn and allows you to have a quick overview of your company’s current payroll. It also saves time by automatically generating reports with just a single click.
With Paybun, employees can conveniently get access to their e-Payslips and e-EA forms. The payroll system is 100% statutory compliant, so there is no need to worry.
Service Highlights
- Customers can request a demo to see if it solves their HR issues.
- Allows you to submit all bank and statutory files online.
- Offers complete integration of payroll, attendance, and leave systems.
Services/Products: Payroll Management, Leave Management, Employee Self-Service, Time Attendance Management, Claim Module.
Website: https://www.paybun.com/
Contact: +6012-233 7047 Email: [email protected]
15. Emplx
Since its establishment in 2005, Emplx has been committed to satisfying its customers’ needs. Their integrated HR and payroll system covers end-to-end transaction processing from when an employee is hired until they leave the company. The system also captures all the activities of the employee on a real-time basis, including attendance, overtime, leave, and claims, which link directly to the payroll system.
Their services have been used by over 800 companies, both locally and internationally. They have experience working with clients from different industries, such as manufacturing, trading, retail, research institutions, real estate, oil and gas, sales, NGOs, health, and many others.
Emplx works with several partners to offer total solutions in the areas of payroll and HR outsourcing. This partnership adds value to the outsourcing services and minimizes manual tracking and data collection during payroll cut-off.
Service Highlights
- Affordable for startups and small businesses.
- Offers multiple payroll cycles for calculating salaries.
- Allows employers and employees to have access to their payroll and statutory information on a real-time basis.
Services/Products: Cloud HR & Payroll Solution, Outsourcing Solution, Analytics Solution.
Website: https://www.emplx.com/
Contact: +604-305 9600 Email: [email protected]
What is Payroll Software?
Payroll software is a computer program that automates the process of calculating employee pay and taxes, generating pay stubs and reports, and tracking time and attendance.
Payroll software helps companies save time and reduce errors. It also helps companies comply with Malaysian employment laws and tax regulations, ensuring that employees are paid correctly and on time.
Payroll software is a cheaper alternative to engaging a payroll service.
Whether you’re a small business or a large enterprise, there is a payroll software solution that can meet your specific needs.
Why Do You Need a Good Payroll Software in Malaysia?
There are several reasons why good payroll software is important for companies in Malaysia:
Compliance
Payroll software helps companies comply with Malaysian employment laws and tax regulations, ensuring that employees are paid correctly and on time.
Accuracy
Good payroll software helps reduce errors and improves the accuracy of payroll calculations, saving time and reducing the risk of financial penalties.
Efficiency
Payroll software automates the payroll process, freeing up resources and allowing companies to focus on other important tasks.
Flexibility
Good payroll software offers flexible options for various types of employee compensations and deductions, allowing companies to manage their payroll processes more effectively.
Reporting
Good payroll software provides detailed reporting, allowing companies to track and analyze their payroll data for better decision-making.
Security
Payroll software helps protect sensitive payroll information and keeps it confidential.
In summary, having good payroll software in Malaysia can help companies manage their payroll processes efficiently, accurately, and in compliance with employment laws and tax regulations.
How to Find the Best Payroll Software in Malaysia (Guide)
There are many payroll software options available in Malaysia, and the best one for your business will depend on the size of your company, your specific payroll needs, and your budget.
When searching for the best payroll software in Malaysia, consider the following factors to help you make an informed decision:
- Features: Look for software that offers the features you need for your payroll processes, such as automatic payroll calculations, support for various types of employee compensations, and the ability to generate reports.
- Ease of Use: Choose software that is user-friendly and intuitive, so your payroll team can use it efficiently.
- Integration: Consider software that can integrate with other systems you already use, such as your accounting software or HR management system.
- Scalability: Make sure the software can handle your company’s current and future payroll needs as you grow.
- Customer Support: Consider software that offers quality customer support, such as online resources, email, phone, or live chat.
- Price: Compare prices and ensure that the software fits within your budget. Some software providers offer flexible pricing plans based on the number of employees.
- Security: Ensure that the software is secure and that it protects your sensitive payroll information.
Once you have identified a few options that meet your needs, it’s a good idea to schedule a demo or free trial to get a hands-on experience with the software.
You can also reach out to existing customers of the software to learn about their experience and any issues they may have faced.
FAQ
Here are some frequently asked questions about payroll software in Malaysia:
1. Why do companies need payroll software in Malaysia?
Payroll software helps companies in Malaysia comply with employment laws and tax regulations, reduce errors in payroll calculations, and improve the efficiency of their payroll process.
2. What features should a good payroll software have?
A good payroll software should have features such as automatic payroll calculations, support for various types of employee compensations and deductions, reporting and analytics, and the ability to integrate with other systems.
3. Is payroll software expensive?
The cost of payroll software can vary depending on the number of employees and the features you need. Some software providers offer flexible pricing plans based on the number of employees.
4. Can payroll software be integrated with other systems?
Yes, some payroll software can be integrated with other systems such as accounting software, HR management systems, and time and attendance systems.
5. Is payroll software secure?
Yes, most payroll software providers use secure servers and encryption technology to protect sensitive payroll information.
6. Is payroll software user-friendly?
Some payroll software is designed to be user-friendly, while others can be more complex. It’s important to choose software that is intuitive and easy to use, especially for non-technical users.
Conclusion
In conclusion, finding the best payroll software in Malaysia requires careful consideration of your company’s specific needs and budget.
It’s important to choose software that is user-friendly, offers the features you need, is secure, and fits within your budget.
By considering the factors discussed above, you can make an informed decision that meets your payroll requirements and helps streamline your payroll process.
Ultimately, the right payroll software can help save time and improve the accuracy of your payroll, freeing up resources for other important tasks.
